Use descriptive titles on your slides.

Quite often these days, on top of having a slide deck to support you while presenting live, you’re also expected to have a living, breathing slideument; it’ll be emailed around, forwarded, and likely read by someone who never heard you present the information!

How will these email readers know what you meant? Use descriptive titles.

Yank out titles that don’t give a clue as to what’s on the slide. Call out the key point, instead of leaving it open to interpretation.

Examples to strengthen your titles:

Weak → Strong

Redefining Data Requirements → Have your data at the right time, in the right format.

Usability Principles → Usability is unique to your business.

Conclusion → Adopting this standardization process is key for Q4.

Have any of you tried this yet? Let us know below and we’ll work with you on it!

Follow this link to more posts and tips for effective slides.

Let me add on to Dan’s 3 tips with a few examples we’ve seen in our programs recently:

1. Be Simple: Force yourself to prioritize. Boil down your message into one (yes, one) phrase that signifies the single biggest change in how you want people to think or act about your idea, topic, initiative, product or service.

A veterinarian from our messaging program was trying to convince pet owners that they’re overusing protein in their pet’s diets. This could easily turn into a PowerPoint nightmare of chart-by-chart comparisons of the recommended dietary allowances for carbs, protein, vitamins, etc. Instead, she focused her message and took a page right out of James Carville’s playbook, and created the Point Of View: “It’s the calories, stupid.” And then she went on, “Protein alone is not the answer. It’s a balanced diet that your pet needs.”

2. Show something: One participant said that rather than decorate his slides with bullet points, and complex diagrams, that they would begin to “Deckerate” them instead. That means simplify – to the point that you might not even need a slide. Remember that slides are supposed to be a support for your presentation, not to be the presentation.

Of course, the best example of showing and not telling is all things Apple. Man, that iPad is beautiful, and yes, I want it. Apple is so good that they even get you to think that you need it.

3. Tease before you tell: Get them interested! In one of our programs last month, an exec from an insurance company announced that he was going to be doing his in-class presentation on work/life balance. Snooze. Like we haven’t heard that one before. But he began this way…first, he grabbed a flip chart and wrote “Key Clients” at the top. Then he asked everyone to write down their top 5 clients. “If those are your very best clients, you take their calls, right? You’ll let them interrupt a meeting, and always think about how you can add value.” Teaser accomplished. He continued, “Now, how many of you listed your spouse or kids on that list? It’s absolutely critical that you think of your own family as key clients.” Whoa. Mom guilt is in full effect. I’m in.

Your turn. Win a seat in our upcoming June 4 Decker Made to Stick Messaging program! Comment below with a good stickiness story and we’ll draw a winner!

My guess is that the amount/time of preparation wasn’t the problem…it was HOW he prepared! (Which, unfortunately, is WAY too common.)

Likely spent all his time studying the market opportunity, adoption rates, features/benefits, competitive landscape, and perfecting the business abstractions.

What he shoulda/coulda/woulda done:

1. Get out of the weeds and focus on THE ONE thing, aka “The Lead of the Story.”

2. Add something (actually, anything) compelling. You’ve got to get the listener emotionally and actively engaged. We advocate using SHARPs (Stories, Humor, Analogies, References, Pictures) to help make your message sticky. He “tried” to do this by quoting a dictionary, which conjures up ZERO emotional resonance.

3. FOCUS on delivery. The falls by the wayside in so many business communications – not just the high stakes presentations. Without showing confidence and passion, he’s not motivating anyone to get that phone.

What are the takeaways?

-Prepare right

How you prepare is as important as the time in prep. It’s not just the research, the points to make, it’s also the behaviors. Communication rides energy, and there was precious little in this presentation that SHOULD have been exciting.  So…

-Rehearse right

Rehearse a lot, and rehearse on video. If Mario Carlos just rehearsed a few times, with an audience, and with video, it would have to be much improved. Observed behavior changes. I doubt if he would not get rid of his many hesitations and non-words if he had heard them. I doubt if he would have had such a flat tone if he had heard it. And I would think he’s smile a bit if he had seen it. But too late – the time to rehearse and get better is before the event. And ideally well before the event so you don’t have to think about the behaviors. Rehearsal time gives confidence in the content, as well as in oneself.

-Get good feedback

Sure there had to be some feedback on an announcement of this size, but what kind was it to result in that performance. Honest? Helpful? Performance changing? I doubt it. Probably good feedback on the content of the slides, maybe timing, and of course what to be sure to include. But feedback on the experience itself? I really doubt it.

Communication is an experience – witness the name of our blog. It is a combination of what we say and how we say it, and the great majority of the time business people treat it like a written essay. If you say the words, people may not necessarily get it. They may be tuned out. As we were to Mario Carlos, and thus to Nexus, and thus to Google. Not a good experience.

Last week I coached two executives, neither of whom had used video feedback before.  In both of these sessions, we addressed the need to “get out of the weeds.”  Most often, when we’re in the weeds, we don’t realize it.  Having an outside perspective (such as coaching and video feedback) is important for this very reason.  When we are passionate and invested in a message, it’s our natural tendency to share as much as we can in as much detail as we can.  The material is so important, so brilliant and so valuable that we inadvertently create information overload in our fervor.

When you present your communications experience, are you in the weeds?  Consider these indicators:

• The verbal content of your message is cluttered with verbosity, technical jargon, industry lingo, and too much detail.
• The visuals presented are overkill (too many slides, too much text, little or no graphics).
• Your presentation lacks stories, anecdotes, and humor.
• Your intensity for the material blinds you from the need to connect with and engage your audience.

The answer?  Focus on two things and two things only.

1. Your point of view:  What is the core message you want to convey?
2. Your audience:  What’s in it for them?  What are they looking for in your message?  How can you focus on the aspects of your message that they’ll care about?
   

Simplify your material.  Divorce the details that excite you but alienate your listeners.  Become a master of exclusion and a facilitator of a memorable message.  Take “you” out of the message.  Focus on your listeners, learn them and create an experience that leaves an impact on them.

Want to connect your message with your audience?  Get out your weed whacker!

Photo credit: gracieshoots

With all the recent emphasis on the design of your PowerPoints (Keynote for the Mac), it’s time to revisit the fact that your visuals are NOT your presentation. You and your Point of View are the centerpiece. I think that the emphasis on PowerPoints (we’ll call them PP for brevity) is because 2008 WAS a great year for great design with the publication of Garr Reynolds’ book “Presentation Zen” and Nancy Duarte’s “slide:ology” (both still best sellers on Amazon.) Make no mistake that having powerful and visual support materials is critical to your impact. But it’s still your impact – it’s not a PP.

Keep in mind that we’re talking here about in-person presentations, not PP ‘decks’ that are designed to be used as a written report. Also, many major conferences think ‘decks’ when they ask their speakers to send in their PowerPoints in advance. Why? They are NOT their presentation! (This just happened to me, and I did it because the client IS the client. But it misses the point of the experience.)

Unfortunately we find that in about 95% of the cases for most speakers in business today their PP’s are the centerpiece of their message. They create their content around their PP’s, rather than figuring out what they want to say, and then using PP’s, (and videos, and exercises, and SHARP’s, etc.) to SUPPORT their presentation.

When it comes to persuasive impact in our communications, it is not through technology, but only with it. YOU are always the centerpiece of your presentation, and no graphically dazzling slide should ever replace you. Nor Twitter stream for that matter.

With all the advances in technology, we must continuously emphasize the critical importance of human confidence in the delivery as well as in the tools of delivery – the primary tool being yourself. With greater “high tech” we need a corresponding increase in “high touch.” Think of using videos – embed them in your PPs. And experiment with a live Twitter stream – this can be distracting in a more formal speech but is great for tech/breakout/collaborative sessions. And remember that with this advanced technology and the many more options available for visual support, your confidence and control as the centerpiece has to be even more skilled.

Think of Steve Jobs and why his presentations are so powerful. (He led our Top Ten Communicators of 2005 list, even before the famous iPhone announcement, and was on the list most years since.) While he uses elegantly simple slides and perfectly timed and executed demos, he remains the center of the presentation. Often, (as at the top of the screen here) he will completely clear the screen (using a black slide – that’s the way to do it) to keep the audience’s attention on his energy, on his enthusiasm, and on his words. Not the PowerPoint’s. (Or Keynote’s in this case.)

Remembering that you are the presentation, develop visuals that enhance your point of view. After all, visuals are important:

• “I hear and I forget. I see and I remember. I do and I understand.” Cicero
• 55% of likability – critical component of trust – comes through the visual behavior of the speaker Mehrabian
• A 500% average increase in retention occurs when visuals are used in a presentation
• 83% of what we know is learned by seeing and observing

For your own personal and visual impact, see yourself on video. And
when you get to support, for great tips on presentation design, check
out Garr Reynold’s blog Presentation Zen and Nancy Duarte’s blog slide:ology.

Always keep in mind that you are your most important visual aid.
Train yourself first so that you have a confidence that never quits in
the face of new technology. And then add great design.

Now the SlideShare folks have come up with another new function. They worked with Microsoft on the "SlideShare Ribbon" which lets you use the full functionality of SlideShare from within PowerPoint. I think this is the first time a Web 2.0 property has been embedded so deeply into desktop productivity software.

You can download to SlideShare, upload, search, comment, and bookmark, all from within PowerPoint. And it gives the aspiring social media marketer a nice console for seeing how much reach (views, downloads, favoritings, etc).

Here is an introduction to the SlideShare Ribbon. It's a great tool, but for now it's Windows only – I understand the Mac version will be on the way before long.

So if you use PP and a PC and Windows, here is where you can get and install the SlideShare Ribbon.

PS: Here's a view of our new logo