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Archive for February, 2012

Be a skilled moderator

Posted by DeckerComm   |   February 29th, 2012   |   Leave a Comment   |  Tweet This

What does it take to wrangle a bunch of panelists? The ability to simultaneously juggle listening, synthesizing information, timing, and keeping control of dynamic discussions. Quick thinking, humor, and ad-libbing abilities are a bonus.

More and more, companies are leading panel discussions to bring experts together to share insights. Whether you’ve been chosen to moderate a panel, or you’ve been tasked to find this skilled person, here are some of the do’s and dont’s for successful moderating. Thanks to our team member and seasoned moderator Susan Taylor for highlighting the biggest tips. Please add your own and comment on ours below!

Do

1. Bring your panel together on a conference call or at a meeting before the event. Help put them at ease by setting expectations. Discuss the format of the questions, and the fact that you will need to cut panelists off if they go too long.

2. Beforehand, get in touch with those in charge of the event and discuss any choreography as far as setup, seating, music, lighting, audio, visual, etc.

3. Set out to maintain a conversational tone for the panel and make your panelists aware of that goal.

4. Do your homework on your subject, your panelists, and your audience. You’ll be enter able to think on your feet and redirect questions, as well as understand what your audience would like to know.

5. Formulate your questions with your audience in mind. You’re their advocate and voice, so think about their interests and needs.

6. Provide an opening remark and introduce your panelists using the 3 P’s (say something personal, professional, and provocative). Keep it brief and share the highlights, not every detail of their biography.

7. Be an “activist moderator” who listens carefully, tosses to different panelists, poses a new question, or asks for a different point of view. Politely adjust the conversation if someone tends to talk too long. Keep it moving!

8. Be aware of timing! Allow time for audience Q&A. In knowing your time limitations, choose questions from the audience, and pitch questions to different panelists if no one volunteers to answer.

9. Agree to a format for audience Q&A, whether previously submitted questions, roaming or stationed microphones, etc.

Don’t

1. Remember your role as the moderator, and do not talk and contribute too much to the discussion.

2. Do not turn the panel discussion in to a closed conversation. Reference your audience and have eye communication with them as well as your panelists so the audience feels involved in the panel.

3. Do not provide a list of your questions to the panelists beforehand. Allow the spontaneity of the moment and the energy to prevail.

4. Don’t ask yes or no questions. Develop brief questions that elicit panelist reactions.

5. Stay away from using too much jargon or terms your audience may not understand. If your panelist does use jargon, clarify the term for your audience.

6. Don’t zone out and start doing other things while your panelists are speaking. You’re not invisible, your audience can still see you! You’ll look disinterested, and you won’t be able to listen and know where to go next with the discussion.


Categories: How-To
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Need change? Add emotion.

Posted by Kelly Decker   |   February 21st, 2012   |   5 Comments   |  Tweet This

My emotion yesterday? Guilt. From a trash can. And it completely altered my course of action.

Throwing anything away is painfully confusing in San Francisco. So much so that many people (tourists especially) will stand paralyzed with their lunch refuse in front of an intimidating wall of bins. The trash, compost, and multiple recycling bins appear so ominous that each will come to life and attack you if you dare put the wrong item into it. The rules, in fact, are so specific, that you have to deconstruct all serving containers to get them into the right spot.

In a hurry, I didn’t see the typical bin lineup as I walked out of the Galleria food court. I did, however, spot a gleaming trash can right on my way out the main doors (yes, I know better and understand that my lack of time management here is not an excuse). I started toward it, ready to sacrilegiously chuck my compostable plate, recyclable soda can, and my legitimate trash straight into it.

Then I saw this…

Ouch. Not just trash, but landfill. Me, contributing to landfill. I saw myself personally delivering my garbage to the horrible, smelly, massive landfill. Overcome with guilt, I promptly turned on my heel and went out of my way to scale two flights of stairs and spend three minutes deconstructing my lunch containers.

How do you get people to change? You get them to care about your message and prioritize it. If you’ve got limited time to speak or limited space to write, focus on the following to drive action:

See. Feel. Change. Make your audience to see something (ex: Landfill Trashcan), feel something (..Guilt), and then they’ll more inclined to change the way they think or act.

Think – Is there any kind of visual you can show your audience to garner a reaction? Maybe it’s a thick stack of papers and you’re trying to streamline a form-filling-out process. Do you have a story that you could pair with a compelling photograph? Start looking because visuals are powerful tools. Please share any experience you’ve had with getting people to change!


Categories: Messaging, SHARPs and Stories
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Video Blog: What is customer loyalty?

Posted by Ben Decker   |   February 17th, 2012   |   2 Comments   |  Tweet This

What does the commonly used buzzword customer loyalty mean to you?

Think about a company or organization to which you are a frequent and loyal customer. What makes you return? What makes you talk about it to other people? Please answer in the comments!

In this week’s video blog, I bring some clarity to the idea of customer loyalty, and challenge you to come up with your own examples. So often, it’s the experience a business creates for us that make us come back. So start creating an image in your own mind of what makes you a repeat customer to some of your favorites, and make a plan to emulate that in your own business.


Categories: Leadership and Communications, Made To Stick
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Insights from a Speaking Immersion…

Posted by Bert Decker   |   February 14th, 2012   |   3 Comments   |  Tweet This

For three days last week I heard (and experienced) over 100 leaders speaking to an audience of 11,000 – including a couple dozen Senators and Representatives, Presidential candidates, authors, celebrities, and news anchors. (Most of the videos are available here.) It was an amazing experience at CPAC. This post is purely about the insights from this total speaking immersion – not the politics. What can we learn from the experience each person created for the audience? How did these folks handle the pressure? And what is the penalty when using the teleprompter as a crutch? (I sat in line with a teleprompter every day, and observed closely.)

  • Best speakerSenator Marco Rubio from Florida. If this was a contest he’d win in a walk. Most inspirational, funny yet fiery, didn’t even use notes, let alone a teleprompter. Powerful messaging as well as congruent and confident behavior. My guess is he will be in the White House some day, other things being equal.
  • Biggest lesson Don’t read speeches. Period. It is best by far to know your material and refer to notes. If you have to have a script, know it so well you can just refer to it. And if you have to use the teleprompter, learn to use it well. It amazes me how few people learn this skill. And one of those who does use it well is…
  • Biggest Rock Star Governor Sarah Palin packed the house, and she was the last speaker after three long days of just listening to speakers! And she didn’t disappoint this crowd who were her people – raucous continuous applause. Her message was not new, but was powerfully delivered. As stated earlier, she used the teleprompter very professionally – about the best I’ve seen. When she was done, thousands of people hovered trying to get an autograph, or even a glimpse, for a good 30 minutes.
  • Worst speaker – hate to point out a worst, but it is worth the lesson. Florida Governor Rick Scott’s reputation preceded him as he accomplished a huge upset to get elected in 2010, so I was surprised at how poor a communicator. One of the worst examples of reading a speech (and this by teleprompter) as he spoke in a monotone. I’m sure he didn’t mean to give the air of arrogance with his head tilted up, but he did. I was surprised he got elected communicating like that. But then, he probably doesn’t communicate like that every day – but then why become mechanical on the biggest stage. Such a waste.
  • The three GOP primary candidates who were there:
    • Senator Rick Santorum was most passionate with a clear message. He rarely referred to his script – he knew his content and was energetic with good eye communication to the audience (interesting, as this is his major weakness in interviews and one-on-one communications). Clever to have his entire family on stage behind him for the whole speech.
    • Speaker Newt Gingrich is probably the most gifted extemporaneous speaker of the three, particularly with glibness sprinkled with surprise. He can wander but he stayed on message at CPAC, effectively proposing his stump speech points.
    • Governor Mitt Romney was weakest. He used the teleprompter pretty well, but he was mechanical, and became cadenced which felt inauthentic. (Teleprompter reading tends to encourage repetitive cadence.) And even while forceful he was held back – he always seems to be playing the role of running for President.

This post is too long anyway, so I’ll pause for the key point here, and then if you want you can go on and read some notes on the many other speakers – most good, some not so. But either way…

  • Don’t think because you say the words, people will get them. A speech is not about information as much as it is about the experience – the communication experience the listener has with you for the entire time of your communication.

Sure, the experience includes the messaging, but it doesn’t matter how great your messaging is if you get in the way. People can tune out speakers in a few minutes if not seconds, and we tend to ignore this fact at our peril. The unconscious cues – and there are dozens of key ones – go a long way at getting our message across – or not. Spend three days listening to hundreds of different communication experiences like I just did, and it will be even clearer.

_____________________________________

Notes on some of the other notable speakers at CPAC:

Governor Mike Huckabee - no teleprompter, excellent and funny. Candor, fire. Why don’t all speakers look at Huckabee and Rubio and channel them.

Governor Bobby Jindal – great presentation with facts. Reeled off his Louisiana accomplishments, but with fire and energy and no arrogance. This is not the Bobby Jindal who did so poorly in making the State of the Union rebuttal in 2009.

Jay Sekulow – strong and straight. Fiery also.

Governor Bob McDonnellno teleprompter, and he walked the stage! Surprisingly the only one to do this, and he was very effective. Also told stories,  and forceful.

Carly Fiorina – excellent, and so much better than as CEO at HP. No teleprompter, and used a script well as reference.

Ann Coulter – funny we expected, and she was. Also outrageous, as she could only get away with. I was impressed that after her start she did have a message, not just comedy.

Laura Ingraham – good like Coulter. Used a pen with script – seeming to mark things off as she went along. She wasn’t of course, but it was an interesting, and effective, technique.

Al Cardenas – Dynamic content from this head of the convention. He is a very rough hewn, high energy guy as we saw in several introductions and spontaneous communications. But when he gave his primary keynote speech, he reverted to the teleprompter, and his energy seemed to be sucked from him – he just flattened out.

Senator Jim Demint – Knew his message and delivered it well, no notes. Conversational but not casual.

Senator Mitch McConnell – Minority leader was OK, comfortable, but the teleprompter also made him static. Lost emphasis.

Congresswoman Michelle Bachman – One of the best users of the teleprompter and OK. But have seen her better in her stump speech, coming from the heart.

Congressman Jim Jordan – not as well known, but he will be. He had a small paper with notes, and didn’t need them. He was powerful, informal (no jacket) but focused. Strong message.

Speaker John Boehnerused teleprompter badly. Audience liked his message, including him tearing up once, but he became mechanical in reading.

Governor Rick Perry best I’ve seen him. Fiery, with notes that he didn’t use. Spoke from the heart, pauses, didn’t forget anything. Not the Rick Perry of the early debates.

In Summary: When you speak from the stage, or anytime you speak and it’s important that you influence, be highly energetic. Don’t think your words will carry your message. The total communication experience will carry your message – or kill it.


Categories: Leadership and Communications, Newsworthy, Political Communications, Public Speaking, Speakers, Special Event

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Change your habit in 21 days

Posted by Ben Decker   |   February 9th, 2012   |   1 Comment   |  Tweet This

We’re over a week in to February — perilous territory for we New Year’s resolution-setters. How are your goals for the new year holding up?

When we make promises to do something differently, start something new, or stick with a plan, what we’re really attempting is behavior change. It takes 21 days to change a habit, according to Dr. Maxwell Maltz and his book Psycho-Cybernetics. I’ve certainly seen this to be true when coaching and changing communication behavior (give or take a week or two!). By the way, that’s 21 consecutive days, not a couple days this week, a couple next week..

So, while most of us likely made personal resolutions to eat better, volunteer more, what-have-you, it’s not too late to make (or revive) a resolution for your professional life. Here are some to get you thinking:

  • Hold meetings without smart phones or laptops to keep the participants on task and move the meetings faster.
  • Use Skype or video conferencing to have “face-to-face” conversations with team mates in other offices or clients to build more connection.
  • Video tape yourself when preparing for high-stakes presentations and then watch it back — look for your posture, what you’re doing with your hands, and if you’re smiling.
  • Voice record your conference calls and listen back to see if you can improve on vocal variety (avoid the monotone!) or cut down on non-words like um, uh, so, and..
  • Make it a habit to put down the smart phone and disengage from the laptop screen when someone is speaking with you. Instead, make eye contact and connect.
  • Quickly and efficiently flesh out an agenda before you lead a meeting or conference call instead of winging it. You’ll come across more focused, prepared, and your participants will respect you for it.
  • Start meetings, calls, presentations, etc., on time and end them on time. Period.
  • Volunteer to present at the team meeting or join a speaking group like Toastmasters to keep up the practice.

Today could be day one of your 21-ish day journey, so what are you going to do? Please share  your ideas or previous resolutions in the comments!


Categories: Short Bits
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Video Blog: Tell a story to land your point

Posted by Ben Decker   |   February 6th, 2012   |   1 Comment   |  Tweet This

Recently, I coached an executive who shared a great example of business storytelling, as an alternative to getting bogged down in data speak. I now share it so you keep using SHARPs (Stories, Humor, Analogies, References & Quotes, Pictures & Visuals) to drive your points and lead others to action.

Enjoy! Please let me know your thoughts in the comments and share your own stories.


Categories: SHARPs and Stories, Video Blog
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