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Archive for April, 2006

Get the Spotlight OFF of You

Posted by Bert Decker   |   April 29th, 2006   |   Leave a Comment   |  Tweet This

Spotlight_2 Here’s a reverse audience involvement technique. It can help you easily shift the audience’s attention from you to a single element of your message. It’s also valuable in those occasionally hostile speaking situations where you might be verbally attacked by your listeners. It generates group discussion at the same time allows the audience to inject its point of view into the process.

Step 1. Write down the word or phrase you want the discussion to center on. Keep it as short as possible, but create a slide or put it on a flipchart.

Step 2. Join the audience by leaving the lectern or your side of the conference table and move to your listeners’ section. Preferably going to a spot behind the audience where you’re further removed from the issue.

Step 3. Get the group into a discussion of the issue by adopting and bringing up their point of view and by asking questions to generate comment. For example, you’re speaking to your staff about layoffs that have been announced throughout your company. It’s obvious that everyone there is concerned about their own job security and what will now be expected of them. The word you write down could be “layoff”, “unemployment”, “responsibility”, or “job security.”

You could get a discussion rolling by asking, “Joe, how will your area be affected by the layoffs?”, “Laura, have you ever been unemployed?” Such questions not only get the discussion off the ground, but they also expose hidden emotions and beliefs that need to be aired in order for your point of view to be heard and accepted.

This technique allows for greater audience objectivity. It also enhances your own understanding of the audience and how your message affects them.


Categories: Uncategorized

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Why don’t they like me?

Posted by Bert Decker   |   April 29th, 2006   |   1 Comment   |  Tweet This

Question: What do you do if you find that your audience simply does not respond to you – they don’t smile or frown – they just don’t seem to react at all? This has happened to me on more than one occasion. I find it embarrassing and sometimes end up tripping all over myself trying to get them to “like” me.

Answer: Unfortunately, there’s nothing wrong with the audience. This is a speaker’s problem.Mirror

If a speaker sends energy in to the audience, energy will come out from the audience. An audience will mirror the speaker – if he is warm and animated, the audience will reflect that. You can see it in their faces (they’ll smile) and in their body language (they’ll sit up straight and perhaps lean toward the speaker).

One solution is to overdo or exaggerate expressions – smile from ear to ear, raise the eyebrows very high, etc. Also incorporate more gestures and, if possible, move into the audience so you can interact more intimately. Extended eye communication with individuals will also help connect you with audience members.

Most importantly, get feedback, either from individuals, or from video. See what it is you are doing and, more importantly what you are NOT doing. Then work to improve those areas. If you exude genuine warmth to your audience, you’ll receive the same from them.


Categories: Uncategorized

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Invite a Special Guest

Posted by Bert Decker   |   April 28th, 2006   |   Leave a Comment   |  Tweet This

We often urge speakers to get feedback from every available source – audience evaluations, audio and videotape, etc. we’ve also suggested that you ask associates who plan to attend your presentation to give their honest appraisal of how you and your message come across.Feedbackculture

Invite an associate to attend with the sole purpose of critiquing you. Tell him or her what specific aspects of presenting you’re concerned about or working on developing and ask them to concentrate on those aspects alone.

For example, if you’re working on increasing your eye communications, have your personal “evaluator” take note of how long you look at individuals in the audience. Tell hem or her to watch out for any darting, fixations, or looking up or down when thinking.

Decker trainers, like all good business communicators, are continually fine-tuning their skills. During workshops and other programs conducted by two trainers, each one makes it a habit to ask the other for specific feedback.

The information you’ll get from this feedback technique will go a whole lot farther than the all too common, “Oh, you were just great.”


Categories: Uncategorized

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The Scrupulous Speaker

Posted by Bert Decker   |   April 26th, 2006   |   Leave a Comment   |  Tweet This

As speakers, we can hone our overall communication skills by heeding the advice of masters of the written word. For example, note the rules for clarity laid down by George Orwell in his classic essay “Politics and the English Language”: Orwell_3

“A scrupulous writer, in every sentence he writes will ask himself at least four questions, thus:  What am I trying to say? What words will express it? What image or idiom will make it clearer? Is this image fresh enough to have an effect? And he will probably ask himself two more: Could I put it more shortly? Have I said anything that is avoidably ugly?”

For the speaker, Orwell’s recommendations suggest:

  1. A strong Point of View
  2. Concrete, specific language versus abstract
  3. Anecdotes, analogies and quotes to illustrate key points
  4. An attention-getting opener and strong conclusion for impact

And finally, brevity. It is a rare audience that will fault you for building your case in thirty minutes instead of one hour.


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CEO’s Are Not ALWAYS Communicating Vision (Mistake #5)

Posted by admin   |   April 17th, 2006   |   1 Comment   |  Tweet This

Communicate vision, all the time, relentlessly, up – down – and sidewise.

The #1 job of a CEO, and any leader for that matter, is to continuously communicate vision – the vision (mission, goal, purpose) of the company or organization. This seems obvious, but I think there are three reasons why too many CEO ’s make this mistake.

1. They get insulated mentally.

In the last post we talked about the bureaucratic mindset stultifying creativity. That same atmosphere, along with layers of people between the executive and the customer, can quench the visionary mind of the executive if s/he doesn’t actively work against it.

Jfk

The best CEO’s live and breathe their vision. They ARE the vision.

Jim Collins wrote two books that emphasized this – in his “Good To Great” he wrote of the Level 5 Leader who might not have been “charismatic” in the traditional sense (though it helps – see Mistake #3), but every one of the leaders of those ‘great’ companies was passionate about the vision of their company, (vision being the essence – more on this later). And remember that in his first book “Built To Last” Collins had the subtitle “Successful Habits of Visionary Companies”. Companies without vision just do not last. Just as people without vision do not accomplish much.

Too many CEO’s think the formal one page “Vision Statement” that every employee may have to memorize takes care of the vision thing. It does not.

What to do:

  • Shorten the vision to a sentence. Two at the most. The essence of a company or organization. Starbucks

Starbucks: “Starbucks will be the premier purveyor of the finest coffee in the world while maintaining our uncompromising principles while we grow."

Ford_1

Henry Ford: “We will build a motor car for the great multitude.”

Nemo_1

Pixar Animation: “To tell stories. To make real films. To make the world’s first completely animated feature film.”

  • Don’t worry about having a Vision and Mission and Aim and Purpose and Goal, etc. Just communicate the essence.

Bill Hybels, is founder of Willow Creek Church, one of the largest churches in America as well as the Willow Creek Association that teaches and leads thousands of other churches. He also wrote the great book “Courageous Leadership”, where he disagrees with those leadership gurus who distinguish between a "vision" statement, a "mission" statement, and a "purpose" statement. What folks really need to know and remember, says Hybels, is "the main thing."

  • Communicate the ‘main thing’ relentlessly.

Think of fresh ways. Look for stories that reflect the vision through customers and employees, and beyond. Look for metaphors and stories in daily events, nature, the animal world, the news, etc. Then communicate that vision at meetings, lunches, in the hall and of course in more formal speeches. Telling your story in an interesting, informative and entertaining way – whether it be to your clients, employees or fans – is essential to the success of your business.

2. They Get Insulated PhysicallyCage

In large companies it is particularly hard to get to see many customers, much less employees. And the vision is critical for both – what to do?

What to do:

  • Lead by walking around. Get out there.

Although Tom Peters saw "managing by wandering around" as the basis of leadership and excellence, and called it the "technology of the obvious", very few CEO’s actually do it. What better way to communicate vision than to walk around – have lunch in the company cafeteria, walk the halls, be seen on the floor.

Jack_welch

Jack Welch, CEO of General Electric, said that winning companies fully engage all of their people – and you can’t do that if you spend most of your time at executive staff meetings, or at the computer.

  • Use other media.

Use emails. Put a catchy phrase, or even your one sentence vision, at the end of your emails in your signature, rather than the common and bland corporate disclaimer, or nothing. Although email is text, and cannot convey the nuance of tone and visual impact in person, it can be useful, and it costs little in precious time.

And think of all the time we spend on the phone – use it creatively. Keep your vision top of mind and you’ll be surprised how many opportunities there are to mention it. And remember that the phone can convey emotion (enthusiasm, energy, excitement) far better than an email.

  • Use the Bully Pulpit

Although the Bully Pulpit refers to the Presidency, all CEO’s have a bully pulpit that can be used with vigor.

3. There is no vision

Ask most people in business and they will not know the vision of their company. Ask most CEO’s and too often there will not be a precise, distinctive one sentence answer. And there IS always a vision – it just needs to be thought of and articulated.

What to do:

  • Nothing great is accomplished with caution.

Risk a little in moving a vision out of the comfort zone. OK, you say, some company just make widgets, and they are no different from any others. Beg to differ. If there is NO distinctive, they won’t be in business long.

Big visions are great, but even a small vision is better than none – whether it’s customer or employee based, benefit or feature based, micro or macro based, local or national based, price or quality based, etc. There is always something, and ideally there is something cosmic to it.Teddy_roosevelt_1

One of the great vision casters was Teddy Roosevelt who said this on national greatness:

“Like all Americans, I like big things; big

prairies, big forests and mountains, big wheat-fields,

railroads, — and herds of cattle, too, — big factories,

steamboats, and everything else.”

  • Enthusiasm is the engine of action.

Thomas John Watson, Sr. was the founder of IBM, and he said, "The great accomplishments of man have resulted from the transmission of ideas of enthusiasm."

Ibm

I kind of like how Teddy Roosevelt put it:, "Get action. Seize the moment. Man was never intended to become an oyster."

  • Here are some classic vision castings to stimulate YOUR vision casting – for after all, we all are CEO’s of something or someone, if even ourselves:

If we are to survive, we must have ideas, vision, and courage. These things are rarely produced by committees. Everything that matters in our intellectual and moral life begins with an individual confronting his own mind and conscience in a room by himself.

Arthur M. Schlesinger, Jr.

A vision is not a vision unless it says yes to some ideas and no to others, inspires people and is a reason to get out of bed in the morning and come to work. 
Gifford Pinchot

The very essence of leadership is that you have to have vision. You can’t blow an uncertain trumpet.
Theodore Hesburgh

Arnold_1

“The mind is the limit. As long as the mind can envision the fact that you can do something, you can do it – as long as you really believe 100 percent.”
Arnold Schwarzenegger

“Keep your eyes on the stars, and your feet on the ground.”
Theodore Roosevelt

“Nobody cares how much you know, until they know how much you care.”
Theodore Roosevelt

“People ask the difference between a leader and a boss. The leader leads, and the boss drives.”
Theodore Roosevelt

“And so, my fellow Americans, ask not what your country can do for you; ask what you can do for your country.”
John F. Kennedy

"I believe that this nation should commit itself to achieving the goal, before this decade is out, of landing a man on the moon and returning him safely to the Earth."


John F. Kennedy


Categories: Newsworthy

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CEO’s Are Not Always Creating (Mistake #4)

Posted by admin   |   April 8th, 2006   |   3 Comments   |  Tweet This

Ladder_3 We’re all too busy, and the higher up the ladder we go, the more people who are clamoring to grab on to our feet. So CEO’s are way too busy – but that’s life, and no excuse to not accomplish one of their primary functions – creating to communicate. Not just creating a vision and a culture, but fostering a climate of creativity in their companies and organizations. The lesson applies to all of us.

Problem #1: 

CEO’s are caught in the traditional academic, analytical, linear way of thinking. Facts and figures, financial pressures, decisions and tasks, people clamoring for decisions.

Solution #1

Expand the mind beyond your comfort zone – conduct personal brainstorming on problems – and even more so on blank slates of possibilities. Unfortunately we are seldom taught brainstorming in school, and there isn’t enough in business.

Here are the three rules of brainstorming:

  1. Quantity not quality
  2. Set a time limit of 3 to 5 minutes to force the mind to create fast
  3. No pre-editing – let one idea trigger another.

    Post_its_2 It is amazing what you can come up with in a short period of time, and there are ideas that you never would have thought in the traditional way of ‘creating.’ Brainstorming also prevents writer’s block (and message creating block.) Using Post-its when brainstorming is a cornerstone of the Decker Grid System™ in creating speeches, presentations and messages, but it can be used for all types of situations. Mind Mapping is another creative technique, which is most useful in taking notes.

    And there are new creative ways to open up our minds and find innovative solutions. I’m fascinated with the growing popularity of “tagging” in the Web 2.0 world, and I think there are very new and effective ways to communicate around this concept – more to come about that on this blog. (If you want to see a good example of tagging now, look at Curt Wehrley’s site.)

    Problem #2:

    CEO’s have other people create their speeches. Not good, although it is fine to have other people give feedback, do additional research, and augment the CEO’s original ideas. The key point here is the CEO (and all of us) must originate our key points out of our passion if we want to be authentic and effective.

    Solution #2:

    Always create your own messages, use your own ideas. Be alert for stories, and other SHARP principles around those things that are important to the vision and direction of the company or organization. Jot down ideas continuously. Keep a humor notebook.

    Problem #3:Bureaucracy_2

    With a few exceptions, the larger the organization, the more bureaucratic the mindset. And the stifling of creativity for new ideas. And too many CEO’s are leading the bureaucracy, protected by underlings from the energetic hubbub of where the business (and vitality) is really happening.

    Solution #3:

    Lead the creative charge. Motivate others to create – continuously. Do this in these ways:

    • Cut down unnecessary meetings
    • Advocate brainstorming in regular meetings
    • Have unconventional offsite meetings
    • Create a culture of ‘is this the best we can do?’
    • Model creativity, not bureaucracy

    We mentioned Steve Jobs as the #1 communicator of 2005 for many reasons, but an additional one we did not mention is that he is always inspiring others to greater heights of creativity by saying, “Is that your final version?” That doesn’t mean he’s easy to work with, but it does mean people will search for the newer, more creative, best, innovative solution before they bring it to him. There’s a lesson here.

    It’s not easy being busy, but it’s just as easy being creatively busy as being boringly busy. Plus it’s more successful, and more fun!

    ____________________________________________________

    This is the fourth of a series of The Five Mistakes CEO‘s Make, and How to Avoid Them. The first three:

    1. They read speeches

    2. They aren’t storytellers

    3. They are too wooden

    4. They are not always creating

    Next and final: CEO‘s aren’t always communicating vision.


Categories: Uncategorized




Quick Tip: Spring Cleaning Your Presentation

Posted by Bert Decker   |   April 3rd, 2006   |   Leave a Comment   |  Tweet This

The Question and Answer Session is the perfect part of a presentation in which to “clean house.” It provides a golden opportunity to:

     Polish_3

Clean out your closet. During Q&A you can bring up information you may have forgotten to include earlier or had to drop because of time constraints. Either directly respond to a question or create a segue into the missed material.

    

Polish your sliver. Answering questions affords you the opportunity to restate your point of view in various contexts. You’ll want to rephrase it each time so that it relates to the specific questions. Rephrasing also insures that your point of view doesn’t become clichéd.


Categories: Uncategorized